Free tool · For hosts
Podcast Guest Application Form
Build the form that screens guest pitches before they reach your inbox. Pick what your show needs and copy it into a form tool, a page on your site, or an email. No sign-up, nothing stored.
Used in the title and in the one question that filters out a mass pitch.
Want to be a guest on the show? We read every one of these. Answer in your own words, keep it short, and skip anything that does not apply.
About you
The basics the show needs to introduce you correctly, and nothing else.
Full name, as it should appear in the episode title*
Short answer
How do you pronounce your name?
Short answer · Write it the way you would say it out loud.
Email*
Email
One-line description, in your own words*
Short answer · The line the host will read before your first answer.
Short bio, under sixty words
Paragraph · It gets read aloud, so write it to be spoken.
Website or the one link you want listeners to follow*
URL
The episode
The part that decides it. A specific idea beats an impressive title every time.
What is the episode you want to be on?*
Paragraph · One idea, in a sentence. Not a list of topics you could cover.
Two or three questions you would like to be asked
Paragraph
A story, number or example you can speak to*
Paragraph · Something only you can tell, with the detail in it.
Is there anything you would rather we did not discuss?
Paragraph
Anything launching or changing around the air date?
Short answer
Why now, and why this show
The two answers that separate a pitch written for the show from one sent to forty shows.
Which episode of the show have you listened to, and what did you think?*
Paragraph
Where have you been a guest before?
Paragraph · Links to two episodes are plenty. First-time guests are welcome: say so.
What makes you the right person for this, rather than one of several?
Paragraph
The recording
Asked now because a sound problem found on the day costs the episode.
Time zone*
Short answer
Can you record on a microphone, with headphones, in a quiet room?*
Choice · Wired earbuds with a built-in mic beat a laptop microphone.
Yes / Headphones only / Not sure, I would like help
Have you recorded a remote interview before?
Choice
Yes / No, but I can join a test call
Will anyone else join the call?
Short answer · A publicist or co-founder, for example.
For the episode page
Optional at this stage. Answer it now and publish day is not a chase later.
Headshot
File upload · Square, at least 800 pixels.
Social handles to tag when the episode goes out
Short answer
The single link for the show notes
URL · One link converts. Five links convert nobody.
21 fields, 9 of them required (marked *). Nothing is sent or saved: this runs entirely in your browser.
Or skip building the form
Add your show and you get a public page that takes guest pitches for you, with these questions already on it. Free while we’re in early access.
How it works
- 1
Name the show
Your show name and your name go into the title and the screening question, so the form does not read like a template a guest has seen before.
- 2
Pick who fills it in
Guests who pitch you get the screening section; guests you invited skip it and are asked for the bio and headshot instead.
- 3
Copy it where it goes
A form tool gets the field type beside every label, a page gets clean headings, and an email gets one numbered list a guest can reply underneath.
Ask a lot, require a little
The mistake is not a long form, it is a long required form. An optional question costs a serious applicant nothing, because they skip what does not apply to them. A required one costs everybody the same, and the person who pays it happily is the person pitching forty shows this week. So everything you only need once you have said yes, the bio, the headshot, the show-notes link, stays optional while you are still deciding, and becomes required on the form you send a guest you invited.
| Form shape | Fields | Required |
|---|---|---|
| Guests pitch you | 21 | 9 |
| Guests you invited | 18 | 11 |
| Both extra sections off | 15 | 8 |
For scale on why a visible form is worth building at all: among the public podcast feeds we read on September 16, 2026, only 31% publish any checkable evidence that they book outside guests. A form a guest can find without asking puts your show in a small minority.
Where the questions come from
Every field here is a published field from our podcast guest questionnaire guide, which explains what each answer is for and includes the recording-setup checklist to send with the calendar invite. Nothing on this page is written by a model. Once somebody applies, the free interview question generator turns their answers into a run sheet, and if you would rather ask first than wait, the guest invitation generator writes the email. For what to do with the pitches that arrive, read how to vet a podcast guest.
Frequently asked questions
What should a podcast guest application form ask?+
Four things, in this order: who they are and how to say their name, what the episode would actually be, why this show rather than any show, and whether they can be recorded. The form this tool builds carries 21 field options across those sections and marks 9 of them required. Everything you only need after you say yes, like a headshot and a short bio, stays optional while you are still deciding.
How many questions should a guest application form have?+
Ask as many as you like; require as few as you can. A long optional form costs a serious applicant nothing, because they skip what does not apply. A long REQUIRED form is abandoned by the busy expert and completed by the person pitching forty shows this week, which selects for exactly the guest you did not want. The default here requires 9, and turning both extra sections off leaves 15 fields in total.
What is the one question that filters out a mass pitch?+
“Which episode have you listened to, and what did you think?” It cannot be answered from a template, it takes twenty minutes of a real applicant's time and none of a serious one's, and the answer tells you whether the pitch in the box above it was written for you. It is the first question in the screening section.
Should I use a form or just ask by email?+
A form if you get more pitches than you can read, an email if you do not. The fields are identical either way, so start with the email shape and move to a form tool the week the inbox stops being manageable. This tool prints both from the same answers: pick “An email reply” and you get one numbered list a guest can answer underneath.
Do I need a different form for guests I invited myself?+
Yes, and it is a shorter, friendlier document. Somebody you invited has already been said yes to, so asking them to justify themselves reads badly. Pick “I invite guests” and the screening section disappears while the bio, headshot and show-notes link become required, because you are now collecting for the edit rather than deciding. That shape carries 11 required fields.
Where should the application form live on my site?+
On a page a guest can find without asking, linked from your show's main navigation and named plainly, like “Be a guest”. Across the public podcast feeds we read on September 16, 2026, only 31% publish any checkable evidence that they book outside guests at all, so a visible application is itself a differentiator: most shows make a would-be guest guess.
Is this guest application form builder free?+
Yes, completely free with no sign-up. It runs entirely in your browser: nothing you type is sent to a server or stored anywhere. Fill in your show, pick the shape, and copy the form out.
